Group Membership

Section Leaders must hold a completed Membership form (or Activity Information Form in the case of camps and outings) for all under 18s in their Section.  Arrangements must be made to ensure that children’s forms are available at  every activity/meeting they attend.

Permissions

If leader authorisation is required for an activity and it has not been obtained, the activity must be called off.

Leaders organising activities must consider the need for specific activity parental consent, taking advice where necessary.  Requirements for running activities are listed in FS120084 Scout Led Activities Index.

Helpers

The Scout Association does not accept DBS clearances from other organisations.

Nobody may start to help before Scout Association clearance has been confirmed including a DBS check.          (POR Rule 2.4 k)

Until further notice, all applications to help at Beavers, Cubs or Scouts should be directed to the Group Scout Leader.

Visitors

Any visitor who has not been granted Scout Association clearance must be chaperoned.

(However, this does not imply that anyone who has been granted clearance should ever work out of sight and hearing of other adults, see our  Yellow Card.)

Photos

Photos may only be used after first checking Membership forms for parental permission.  See Scout Association guidelines for when it is appropriate to use photos.

Discretion

Discretion should be observed at all times in relation to discussing individual children, their behaviour, difficulties, family circumstances and all matters normally considered private or sensitive.

Pertinent matters of this type may be discussed at Leaders meetings, but any report to the committee should be in general terms (no names).